Entering Employees Leave (Dept)

For exempt employees, a default schedule of time worked (according to FTE) is automatically loaded each pay period.  Therefore, time is not entered unless leave, of any kind, is taken during a pay period.  


In this example you will see how to enter leave for an exempt employee, Justin Time, using Weekly Elapsed Time. 

Log on to myUFL.


Click the Manager Self Service link.

Click the Time Management link.

Click the Time Management Home link.

Check that the Reporting Method is showing Manage Weekly Elapsed Time.


If the date showing is incorrect, you can enter the new date or use the calendar.  In this example, click the calendar.

In this example, the pay period beginning date is March 4, 2011.


Click 4.

Click in the Empl ID field.

Enter the employee ID.  In this example, enter "35179121".

Click the Get Employees button.

The employee details are shown.


In this example, click Justin Time.

In this example, Justin took vacation leave on Tuesday 3/8.   Click in the 3/8 box.

Enter the vacation hours.  In this example, enter "8".

In the Time Reporting Code field, click the drop down list.

Select the appropriate Time Reporting Code (TRC).  If the TRC you need is not showing, contact Leave Administration in Human Resource Services.


In this example, select 185-Vacation Used - VAC.


Click the Add a New Line button.

In this example, Justin took sick leave on Thursday 3/10.


Click in the 3/10 box.

Enter the hours taken.


In this example, enter "4".

In the Time Reporting Code field, click the drop down list.

Select the appropriate Time Reporting Code.


In this example, select 195-Sick Leave Used - SCK.

In this example, the remaining hours for the week were time worked. 


Click in the 3/4 box.

Enter the hours worked.


In this example, enter "8".

Click in the 3/7 box.

Enter the hours worked.


In this example, enter "8".

Click in the 3/9 box.

Enter the hours worked.


In this example, enter "8".

Click in the 3/10 box.

Enter the hours worked.


In this example, enter "4".

In the Time Reporting Code field, click the drop down list.

Select the appropriate Time Reporting Code.


In this example, the hours entered are for regular time worked.  Select 115-Regular TEAMS (S) - TMS.

Check you have entered the hours and Time Reporting Codes correctly.  Hours should not exceed the employee's regular FTE.


Click the Save button.

Entering Employees Leave (Dept)

You have now completed the example for entering an exempt employee's leave, using Weekly Elapsed Time. 


If you need help with:

- Technical issues contact the UF Help Desk at 392-HELP or helpdesk@ufl.edu. 

- Policies and directives, contact Leave Administration at 392-392-2477.


© Training and Organizational Development, Office of Human Resource Services, University of Florida,

Gainesville, FL 32611.

Enter the employee ID.  In this example, enter a valid value e.g. "35179121".

Enter the vacation hours.  In this example, enter a valid value e.g. "8".

Enter the hours taken.


In this example, enter a valid value e.g. "4".

Enter the hours worked.


In this example, enter a valid value e.g. "8".

Enter the hours worked.


In this example, enter a valid value e.g. "8".

Enter the hours worked.


In this example, enter a valid value e.g. "8".

Enter the hours worked.


In this example, enter a valid value e.g. "4".

Click the Main Menu link.
Click the Manager Self Service link.
Click the Time Management link.
Click the Time Management Home link.
Click the Report Time link.
Click the Choose a date (Alt+5) graphic.
Click the 4 link.
Click the Get EmplID option.
Click the Time Management Home ROLE_SYSTEM_DOCUMENT.
Enter the desired information into the EmplID field. Enter
a valid value
e.g.
"35179121"
.
Click the Get Employees button.
Click the Justin Time link.
Click in the field.
Press [Delete].
Enter the desired information into the field. Enter
a valid value
e.g.
"8"
.
Click the list.
Click the cell.
Click the Add a New Line button.
Click in the field.
Press [Delete].
Enter the desired information into the field. Enter
a valid value
e.g.
"4"
.
Click the list.
Click the cell.
Click the Add a New Line button.
Click the Time Management Home ROLE_SYSTEM_DOCUMENT.
Enter the desired information into the field. Enter
a valid value
e.g.
"8"
.
Click in the field.
Press [Delete].
Enter the desired information into the field. Enter
a valid value
e.g.
"8"
.
Click the Time Management Home ROLE_SYSTEM_DOCUMENT.
Press [Delete].
Enter the desired information into the field. Enter
a valid value
e.g.
"8"
.
Click in the field.
Press [Delete].
Enter the desired information into the field. Enter
a valid value
e.g.
"4"
.
Click the list.
Click the cell.
Click the Save button.
Click the OK button.
Press [Delete].