After completing this lesson, you'll be able to identify the main types of information in a Notice of Award document.
The Notice of Award (NOA) is the bridge between Pre-Award and Post-Award. It displays a summary of all the information about a particular award.
The information in the NOA comes straight from the terms of the award (i.e., the signed agreement, grant notice, etc.) and is used as the basis for entering the award into myUFL.
In this lesson, we'll review the most important details of an NOA.
The Notice of Award document contains:
• Demographic Information
• Award Terms and Conditions
• Compliance Information
• Time Period Information
• Funding Information
Let's zoom in to get a better look at the document.
The University Project Number (UPN) is an internal tracking number issued by the Division of Sponsored Programs.
The number consists of 8 digits (YYMMDD_ _). The last two digits are generated by DSP, and enable awards and proposals to be tracked separately.
These fields display the College and Department the PI is associated with.
In this example, the PI resides at IFAS in the School of Forest Resources & Conservation.
This field displays the name of the Principal Investigator (PI) for the award.
The PI is ultimately responsible for the conduct of a sponsored project, including:
• Intellectual content
• Fiscal accountability
• Administrative organization
• Adherence to policies and regulations
These fields contain the name, college, and department of the Co-Principal Investigator.
Here, you can view the official title created at the proposal stage and carried over to the award.
These fields show details for the Sponsor, the direct provider of funds to the University.
These fields identify the provider of funds to the sponsor, when applicable.
Now let's look at the Award Terms and Conditions section.
This is a Supplemental award.
In this example the Category is marked as "Research - Basic."
This field designates the category of activity that best fits the project based on the majority of proposed work.
This field displays the Award Type. The options available include:
• Funding accomplishes public purpose
• University and Principal Investigators (PI) prefer limited sponsor involvement
• Flexible management of funds
• Funding accomplishes the sponsor’s purpose
• Sponsor directs scope of work
• Very restrictive management of funds
• Funding accomplishes public purpose
• Sponsor and Recipient share scope of work
Sponsored Programs Agreement
• This award type is specific to IFAS
Here you can view the Terms for the award.
The options available include:
• FDP (Federal Demonstration Partnership) - Federal funding awarded from FDP participating agencies or “flowing through” another FDP institution.
• RTC (Research Terms and Conditions) - A standard core set of administrative terms and conditions for awards subject to OMB Circular A-110.
• General - Conditions reside within the signed contract or agreement from the sponsor. This is the most common type.
This field displays the Rebudgeting Control (KK) Level for the award.
The options for this field include:
• Funds released into Direct and Indirect categories only in myUFL
• Re-budgeting typically unnecessary (Exception: projects with a F&A Base of Modified Total Direct Cost)
• Funds released in myUFL by budget category
• Must spend within those categories
• Rebudgeting may require sponsor approval
• A Budget Transfer form must be filled out and submitted to C&G for processing
• More restrictive than Level 3 or Level 5
Now let's scroll down to get a better view of the Funding Information section.
These fields display the Contract Number (also called Award ID in myUFL) and the Project Number...
...as well as the Indirect (F&A) Rate and Base.
Direct Amount - Used for costs directly associated with the activities of the project, such as:
• Salary of PI and other investigators
• Lab supplies
• Equipment purchased for this project
• Animals or animal care
• Patient support
Indirect Amount - Used for overhead costs incurred in conducting research, such as:
• Shared equipment, such as copiers or phone systems
The Total Award equals the Direct Amount plus the Indirect Amount.
This section displays any Mandatory or Voluntary Committed cost sharing that will be required.
Under Cumulative Funding, you can view cumulative values for the project funding and cost sharing.
The Remarks section is used to display other important information.
This field displays the SOF (Source of Funds) code used in myUFL.
The SOF code is created using the following formula:
For example: If the OFS = 03, then the SOF code = G000030
These fields can be used to note IDs for the Catalogue of Federal Domestic Assistance Federal Funding (CFDA) and the Catalog of State Financial Assistance (CFSA).
In this section, you can view whether the award allows Indirect Costs (F&A) and restrictions and compliance information.”
This section displays details for any required IRB or IACUC approvals.
These fields display the designated time period for an increment of funding...
...and the entire period of time for the sponsored activity and funding.
Finally, this section displays DSP routing and processing information.
As you can see, the Notice of Award document contains a variety of important details about an award.
Now that you've completed this lesson, you should be able to identify the main types of information in a Notice of Award document.