Depositing Multiple Checks

Deposits frequently contain multiple checks.  To do this, you will use multiple sequences to display each check.

Select Add a New Value tab to begin a new deposit or use Find an Existing Value to look up previous deposits.


Click the Add a New Value tab.

Enter the desired Deposit Unit into the Deposit Unit field. Enter "0500".


Note:  Deposit Unit is the Business Unit for the deposit.  Deposit Unit from prior deposits may still appear.  Change if needed.

The Totals tab contains basic infomation about the deposits.


Accounting Date automatically defaults to next business day.  You would change depending upon the tender type being deposited.

- Cash/Check: Will be the date the deposit is processed by Treasury Management (generally the next business day)

- Credit Cards: Must be the settlement date

- EFT/ACH/Wire: Must be the dates of the addendum


Bank Code will always be Wachovia.

Bank Account will be UFV for cash/checks; CC for Credit Cards and

EFT for EFT/ACH/Wire deposits.


Depending on the tender type being deposited, choose the appropriate one from the Deposit Type field. 

Click the Look up Deposit Type button.

Enter the total amount of the deposit into the Control Total Amount field. Enter "400.00".

Enter the desired number of sequences into the Count field.  Each check being deposited can be entered as a count number.


Enter "2".

Enter the desired description for the first check into the Payment ID field. Enter "Check #6201".

Enter the amount of this check into the Amount field. Enter "100.00".

Click the Add a new row at row 1 button to add an additional row for the next check to be deposited.

Enter the desired description for the 2nd check into the Payment ID field. Enter "Check #8202".

Enter the amount of this check into the Amount field. Enter "300.00".

Scroll down, if needed.

Scroll up, if needed.

Be sure Deposit Unit is included on screen.  Deposit ID may appear automatically if immediately creating the accounting entry after recording the deposit.  If not, enter appropriate Deposit ID or any other search parameter to locate the desired deposit.


Click the Search button.

Enter the desired ChartField string values to indicate where the deposit is to be recroded.


Enter the desired Dept into the Dept field. Enter "05000000".

Enter the desired Fund into the Fund field. Enter "141".

Enter the desired Program into the Program field. Enter "7200".

Enter the desired Account into the Account field. Enter "440500".

Enter the desired Budget Reference into the Bud Ref field. Enter "CRRNT".

Enter the Amount of the first check into the Line Amount field. Enter "-100.00".


Note:  Be sure to enter the value as a credit (negative number).

Notice myUFL automatically creates the debit line for you.


To enter accounting entries for additional checks, click the Next in List button.

Enter the desired Dept into the Dept field. Enter "05000000".

Enter the desired Fund into the Fund field. Enter "141".

Enter the desired Program into the Program field. Enter "7200".

Enter the desired Account into the Account field. Enter "440500".

Enter the desired Budget Reference into the Bud Ref field. Enter "CRRNT".

Enter the amount of the check into the Line Amount field. Enter "-300.00".

Depositing Multiple Checks

If you need help with…

 

• Technical issues, contact the UF Help Desk:

      - 392-HELP

      - helpdesk@ufl.edu


• Policies and Directives,

      - Contact Treasury Management at 392-9057

      - Refer to Cash Handling and Controls at http://www.fa.ufl.edu/departments/treasury-management/cash-handling-and-controls/                                                                                 


© Training and Organizational Development, Office of Human Resource Services,                                                                                               

 University of Florida, Gainesville, FL 32611                                                                                                                         


Enter the desired Deposit Unit into the Deposit Unit field. Enter a valid value e.g. "0500".


Note:  Deposit Unit is the Business Unit for the deposit.  Deposit Unit from prior deposits may still appear.  Change if needed.

Enter the total amount of the deposit into the Control Total Amount field. Enter a valid value e.g. "400.00".

Enter the desired number of sequences into the Count field.  Each check being deposited can be entered as a count number.


Enter a valid value e.g. "2".

Enter the desired description for the first check into the Payment ID field. Enter a valid value e.g. "Check #6201".

Enter the amount of this check into the Amount field. Enter a valid value e.g. "100.00".

Enter the desired description for the 2nd check into the Payment ID field. Enter a valid value e.g. "Check #8202".

Enter the amount of this check into the Amount field. Enter a valid value e.g. "300.00".

Enter the desired ChartField string values to indicate where the deposit is to be recroded.


Enter the desired Dept into the Dept field. Enter a valid value e.g. "05000000".

Enter the desired Fund into the Fund field. Enter a valid value e.g. "141".

Enter the desired Program into the Program field. Enter a valid value e.g. "7200".

Enter the desired Account into the Account field. Enter a valid value e.g. "440500".

Enter the desired Budget Reference into the Bud Ref field. Enter a valid value e.g. "CRRNT".

Enter the Amount of the first check into the Line Amount field. Enter a valid value e.g. "-100.00".


Note:  Be sure to enter the value as a credit (negative number).

Enter the desired Dept into the Dept field. Enter a valid value e.g. "05000000".

Enter the desired Fund into the Fund field. Enter a valid value e.g. "141".

Enter the desired Program into the Program field. Enter a valid value e.g. "7200".

Enter the desired Account into the Account field. Enter a valid value e.g. "440500".

Enter the desired Budget Reference into the Bud Ref field. Enter a valid value e.g. "CRRNT".

Enter the amount of the check into the Line Amount field. Enter a valid value e.g. "-300.00".

Click the Main Menu button.
Click the Accounts Receivable menu.
Click the Payments menu.
Click the Online Payments menu.
Click the Regular Deposit menu.
Click the object.
Enter the desired information into the Deposit Unit field. Enter
a valid value
e.g.
"0500"
.
Click the Add button.
Click the Look up Deposit Type (Alt+5) button.
Click the Look Up button.
Click the Check Deposit link.
Enter the desired information into the Control Total Amount field. Enter
a valid value
e.g.
"400.00"
.
Enter the desired information into the Count field. Enter
a valid value
e.g.
"2"
.
Click the Payments tab.
Enter the desired information into the Payment ID field. Enter
a valid value
e.g.
"Check #6201"
.
Enter the desired information into the Amount field. Enter
a valid value
e.g.
"100.00"
.
Click the Journal Directly option.
Click the Add a new row at row 1 (Alt+7) button.
Enter the desired information into the Payment ID field. Enter
a valid value
e.g.
"Check #8202"
.
Enter the desired information into the Amount field. Enter
a valid value
e.g.
"300.00"
.
Click the Journal Directly option.
Click the scrollbar.
Click the Save button.
Click the scrollbar.
Click the Payments button.
Point to the Direct Journal Payments menu.
Click the Create Accounting Entries menu.
Click the Search button.
Click the CHECK #6201 link.
Click the Yes button.
Enter the desired information into the Dept field. Enter
a valid value
e.g.
"05000000"
.
Enter the desired information into the Fund field. Enter
a valid value
e.g.
"141"
.
Enter the desired information into the Program field. Enter
a valid value
e.g.
"7200"
.
Enter the desired information into the Account field. Enter
a valid value
e.g.
"440500"
.
Enter the desired information into the Bud Ref field. Enter
a valid value
e.g.
"CRRNT"
.
Enter the desired information into the Line Amount field. Enter
a valid value
e.g.
"-100.00"
.
Click the Create button.
Click the Complete option.
Click the Save button.
Click the Next in List button.
Enter the desired information into the Dept field. Enter
a valid value
e.g.
"05000000"
.
Enter the desired information into the Fund field. Enter
a valid value
e.g.
"141"
.
Enter the desired information into the Program field. Enter
a valid value
e.g.
"7200"
.
Enter the desired information into the Account field. Enter
a valid value
e.g.
"440500"
.
Enter the desired information into the Bud Ref field. Enter
a valid value
e.g.
"CRRNT"
.
Enter the desired information into the Line Amount field. Enter
a valid value
e.g.
"-300.00"
.
Click the Create button.
Click the Complete option.
Click the Save button.