Changing the Deposit Date that has not posted to the General Ledger

There are times when you may need to correct/edit a deposit.  Common issues may be incorrect dates or amounts.  If the deposit has not been budget checked and posted to the General Ledger, you can change it within the AR module in myUFL.  If a deposit has already been posted, you will correct the deposit with a DPC journal entry.


Scenario: Treasury Management requests that you to change the Accounting Date from 5/25/2011 to 5/27/2011 for Deposit 0500-27155.


Enter the Deposit Unit into the Deposit Unit field. Enter "0500".

If you receive a Security Warning window, click the Yes button.

Deselect the Complete option.

Enter the correct Accounting Date into the Accounting Date field. Enter "05/27/2011".

Enter the Depoist Unit into the Deposit Unit field. Enter "27155".

Changing the Deposit Date that has not posted to the General Ledger

If you need help with…

 

• Technical issues, contact the UF Help Desk:

      - 392-HELP

      - helpdesk@ufl.edu


• Policies and Directives,

      - Contact Treasury Management at 392-9057                                                                                                                             

      - Refer to Cash Handling and Controls at http://www.fa.ufl.edu/departments/treasury-management/cash-handling-and-controls/                                                                                       


© Training and Organizational Development, Office of Human Resource Services,

 University of Florida, Gainesville, FL 32611


Enter the Deposit Unit into the Deposit Unit field. Enter a valid value e.g. "0500".

Enter the correct Accounting Date into the Accounting Date field. Enter a valid value e.g. "05/27/2011".

Enter the Depoist Unit into the Deposit Unit field. Enter a valid value e.g. "27155".

Click the Main Menu button.
Click the Accounts Receivable menu.
Click the Payments menu.
Click the Direct Journal Payments menu.
Click the Modify Accounting Entries menu.
Enter the desired information into the Deposit Unit field. Enter
a valid value
e.g.
"0500"
.
Click the Search button.
Click the Close button.
Click the Complete option.
Click the OK button.
Click the Save button.
Enter the desired information into the Accounting Date field. Enter
a valid value
e.g.
"05/27/2011"
.
Click the Accounting Entries tab.
Click the Complete option.
Click the Save button.
Enter the desired information into the Deposit Unit field. Enter
a valid value
e.g.
"27155"
.
Click the Direct Journal Payments button.
Click the Create Accounting Entries menu.
Click the Deposit Control tab.