Changing a Deposit Amount

There are times when you may need to correct/edit a deposit.  Common issues may be incorrect dates or amounts.  If the deposit has not been budget checked and posted to the General Ledger, you can change it within the AR module in myUFL.  If a deposit has already been posted, you will correct the deposit with a DPC journal entry.


Scenario: Treasury Management has requested that you change a deposit amount from $575.00 to $500.00.  The deposit has not yet posted to the General Ledger.


If you receive the Security Warning window, click the Yes button.

Deselect the Complete option.

Click the OK button.

Click the Create Accounting Entries option.

Scroll to the right.

Scroll again, if needed.

Click the Delete row 1 button.

Enter the correct amount into the Control Total Amount field. Enter "500.00".

Enter the correct amount into the Amount field. Enter "500.00".

Scroll down, if needed.

If you receive the Security Warning window, click the Yes button.

Enter the Dept into the Dept field. Enter "05000000".

Enter the Fund into the Fund field. Enter "141".

Enter the Program into the Program field. Enter "7200".

Enter the Account into the Account field. Enter "440500".

Enter the Amount into the Line Amount field. Enter "-500.00".


Note:  Remember to enter the value as a credit (negative number).

Enter the Budget Reference into the Bud Ref field. Enter "CRRNT".

Changing a Deposit Amount

If you need help with…

 

• Technical issues, contact the UF Help Desk:

      - 392-HELP

      - helpdesk@ufl.edu


• Policies and Directives,

      - Contact Treasury Management at 392-9057

      - Refer to Cash Handling and Controls at http://www.fa.ufl.edu/departments/treasury-management/cash-handling-and-controls/                                                                                                                                                                                                                                                                                


© Training and Organizational Development, Office of Human Resource Services,                                                                        

 University of Florida, Gainesville, FL 32611


Enter the correct amount into the Control Total Amount field. Enter a valid value e.g. "500.00".

Enter the correct amount into the Amount field. Enter a valid value e.g. "500.00".

Enter the Dept into the Dept field. Enter a valid value e.g. "05000000".

Enter the Fund into the Fund field. Enter a valid value e.g. "141".

Enter the Program into the Program field. Enter a valid value e.g. "7200".

Enter the Account into the Account field. Enter a valid value e.g. "440500".

Enter the Amount into the Line Amount field. Enter a valid value e.g. "-500.00".


Note:  Remember to enter the value as a credit (negative number).

Enter the Budget Reference into the Bud Ref field. Enter a valid value e.g. "CRRNT".

Click the Main Menu button.
Click the Accounts Receivable menu.
Click the Payments menu.
Click the Direct Journal Payments menu.
Click the Modify Accounting Entries menu.
Enter the desired information into the Deposit Unit field. Enter
a valid value
e.g.
"0500"
.
Enter the desired information into the Deposit ID field. Enter
a valid value
e.g.
"27163"
.
Click the Search button.
Click the object.
Click the Complete option.
Click the Save button.
Click the object.
Click the Direct Journal Payments button.
Click the Delete button.
Click the scrollbar.
Click the scrollbar.
Click the object.
Click the OK button.
Click the Save button.
Click the Payments button.
Click the Online Payments menu.
Click the Regular Deposit menu.
Enter the desired information into the Control Total Amount field. Enter
a valid value
e.g.
"500.00"
.
Click the Payments tab.
Enter the desired information into the Amount field. Enter
a valid value
e.g.
"500.00"
.
Click the object.
Click the Save button.
Click the Payments button.
Click the Direct Journal Payments menu.
Click the Create Accounting Entries menu.
Click the Search button.
Click the Yes button.
Enter the desired information into the Dept field. Enter
a valid value
e.g.
"05000000"
.
Enter the desired information into the Fund field. Enter
a valid value
e.g.
"141"
.
Enter the desired information into the Program field. Enter
a valid value
e.g.
"7200"
.
Enter the desired information into the Account field. Enter
a valid value
e.g.
"440500"
.
Enter the desired information into the Line Amount field. Enter
a valid value
e.g.
"-500.00"
.
Click the Create button.
Click the Complete option.
Click the Save button.
Click the Delete button.
Enter the desired information into the Account field. Enter
a valid value
e.g.
"CRRNT"
.